PO Box 194, Madison, AL 35758 | PH: 256.258.8534 | Email: Admin@AmericanLegionPost229.org


Regular Post meetings occur on the second Thursday of each month in Madison, AL. Please contact us for details

September 2013 Meeting Minutes (Draft)

The September meeting was held on 12 September at 1700 at the Port of Madison in the Best Western Plus in Madison.
Attendees:
  • Timothy and Bonnie Nevins
  • Nancy Burch
  • Jeremy B. Blevins
  • Bill and Judy McGahey
  • David and Mrs. Silvernail
  • Roy A. and Mrs. Mixon
  • Jim Haugen
  • Eugene and Mrs. Folkes, Jr.
  • Vic and Ann van Leeuwen
  • Doug and Mrs. Pruett
  • Carl and Jane Dow
  • Carlos and Lelia Y. Woods
Call to Order
Approval of Minutes
The minutes of the August meeting were read and unanimously approved.
Reports
  • Adjutant's Report
    Adjutant Pruett reported ten new members since July. The Post has verified discharge paperwork for thirteen Legionnaires. The Adjutant and Commander will work together to send out a mailing to the rest of the membership stating the importance of having copies of DD-214s and NGB Form 22, as applicable, on file for all members of the Post.
  • Finance Report
    Finance Officer Haugen provided the balances for our checking and money market accounts.
  • NAVFOC Report
    Past Commander Dow represented Post 229 at the last meeting of the North Alabama Veterans and Fraternal Order Coalition, which was hosted by Post 229 at the Madison Senior Center. PC Dow notified the Post that there had been three KIAs from the area this year. The soldiers last duty stations were Iraq, Afghanistan, and Ft. Meyers, VA, respectively.

    Unless objected to by the membership of the Post, the Coalition, with Post 229, would be providing a Gold Star Banner to the families of our fallen comrades at the Veterans Breakfast during the Veterans Day activities in November. The banners will be modified Blue Star Banners, re-embriodered with gold stars  which we currently possess, at a cost of $90.00 ($30.00 each). 
  • House and Entertainment Committee Report
    Vice Commander McGahey provided a handout stating the following:
Post 229 Alternate Meeting Locations
Three sites were identified as alternative locations to conduct our monthly meetings should the Madison Senior Center not be available. Those sites are Madison City Hall, Dublin Park and Heart of the Valley YMCA.
  1. The YMCA was contacted , but I was not able to talk to Drew Freeman, executive director and this facility remains a question.
  2. Madison City Hall was contacted thru the city clerks office and the city has rooms available for the post to hold meetings on regular basis. City hall is open until 9:00 pm. Thursday s are not available, but Wednesdays could be scheduled.
  3. Dublin Park was contacted, per Kelly Johnson, director and rooms are available. Should we need to schedule a meeting and all the public rooms were in use there is a staff conference room we could use since we are a small group. Cost for room use is normally $25.00 an hour, but may not have to pay since we do not pay to use the senior center.
I contacted Vicki at the senior center to discuss our future use and availability of the center for our normal monthly post meetings. She was very positive with our continued use of the center and someone being available for our Thursday night meetings. This is the best option for our needs. Post 229 has options available should we not be able to have our meetings at the Senior Center in the future.
 Old Business
  • Motion to consider the Madison Senior Center our regular meeting place.
    Motion was seconded and approved unanimously.
  • Motion to meet at an alternate location for special meetings.
    Motion was seconded and approved unanimously.
  • IRS Rules
    Commander Woods reiterated the importance of compliance with the IRS Rules that were brought to light earlier this year. (http://www.americanlegionpost229.org/2013/08/new-irs-rules-for-legion-posts.html)
New Business
  • Veterans Day Acitivies
    • Placement of Flags on Veterans' Graves
      This is an important activity the Post engages in for both Memorial and Veterans Days. We will have more information at the October meeting.
    • Poppy Drive
      We will be setting up in front of local retailers (locations TBD) the weekend of 9-10 November to hand out Poppies. While donations are not solicited, they are appreciated, and this is a MAJOR fundraiser for the Post. More information forthcoming.
    • Participation in the Huntsville Veterans Day Parade
      A Motion to have a presence in the Huntsville Veterans Day Parade was brought to the floor and seconded. What this "presence" was was left open, but would minimally be a color guard detail. The motion was passed unanimously.
    • Support of Madison City JROTCs.
      A Motion to donate $250.00 each to Bob Jones and James Clemens JROTCs was brought to the floor and seconded. During debate, a question arose as to why the amount had been lowered. In previous discussions there was an opinion that, given we no longer have the Trail of Tears Ride t-shirt sales as a fundraiser, and given that last year a new high school was opened in Madison, that we needed to reduce our JROTC donation until new funding could be sourced. There was some confusion as to raising an amendment to change the amount in the Main Motion from $250.00 to $500.00, but it was withdrawn because of questions in parliamentary procedure. There was also some discussion of adding Sparkman JROTC to our list of programs we support. Sparkman is a Madison County School. The original Motion to donate $250.00 each to Bob Jones and James Clemens JROTCs passed will one nay and the remainder ayes.
Adjournment
After the meeting was adjourned, Commander Woods asked all of the members and guests to introduce themselves, and then all enjoyed a wonderful meal.